Focus on Your Presentation Story MIP

Presentation Story for Personal Competitive Advantage
Presentation Story can Yield Personal Competitive Advantage

I advocate storytelling in your business presentations.

Stories can capture powerful ideas in a few telling strokes, and stories involve your audience better than any other competing technique.

But in telling a story, we can sometimes veer off-course.  We get so enamored with our own words that they build a momentum of their own, and they draw us along with their own impetus.

That’s why it’s imperative that we stay tethered to our main point.

Professional storyteller Doug Lippman calls this the Most Important Thing.  I like to call it the MIP – the Most Important Point.

Christopher Witt is a competent coach for today’s executives, and he makes a powerful point about a story’s MIP.  He calls it the Big Idea:

A good movie tells one simple, powerful story.  If you can’t sum it up in a sentence or two, it’s not a good story – and it won’t make a good movie. The same is true for a speech.  A movie tells one story.  A speech develops one idea.  But it’s got to be a good idea – a policy, a direction, an insight, a prescription.  Something that provides clarity and meaning, something that’s both intellectually and emotionally engaging.  It’s got to be what I call a Big Idea.

What is your Most Important Point?  Your MIP?

Decide!

Decide and make that point the focus of your presentation story.  Rivet your attention on that salient feature!

Let this be core of your story and build around it.

I urge you to focus on one point, because our tendency as business people is to include everything initially, or to add-on infinitum until the story collapses under its own weight.  The military calls this “mission creep,” and we can call it “story creep.”

Simple awareness of story creep is usually sufficient guard against it.

MIP Permeates Your Presentation Story

Your MIP should run through your story, both directly and indirectly.

It informs your story and keeps you on-track as you prepare and practice your presentation.  At each stage of your presentation preparation, ask yourself and members of your group if the material at hand supports your MIP.

If it does not, then it does not belong in your story.

Telling a story does not mean reliance upon emotion only.  You must have substance.  There must be a significant conclusion with each supporting point substantiated by research and fact and analytical rigor.  This should go without saying, but I’ll say it anyway.

Actually, Ralph Waldo Emerson said it much better than I can:

Eloquence must be grounded on the plainest narrative.  Afterward it may warm itself until it exhales symbols of every kind and color, and speaks only through the most poetic forms; but, first and last, it must still be at bottom a statement of fact.  The orator is thereby an orator, that he keeps his feet ever on a fact. Thus only is he invincible.  No gifts, no graces, no power of wit or learning or illustration will make any amends for want of this.

Powerful presentation storytelling can be the source of incredible personal competitive advantage.  Give it a try.

And consult the Complete Guide to Business School Presenting to develop the entire range of presenting skills.

Uptalk Prisoner Liberated!

personal competitive advantage
Personal Competitive Advantage accrues over time, and one way to bank it is to liberate yourself from uptalk

Today, I link to an inspiring story, a story of a brave girl who, through courage and persistence, overcame her debilitating handicap – the business presentation pathology of Uptalk.

This testimony on conquering Uptalk  is too good not to share.

It relates to a young woman who recognized her own debilitating verbal pathology of Uptalk and committed herself to ovecoming it.

She corrected it.  Bravo!

Uptalk Gives You a Clueless Aura

Uptalk is sometimes called, by the Brits, the “Moronic Interrogative.”

Anyone who has had my classes or read for any length of time my hectoring in this blog-space knows of my crusade against this crippling vocal trend.  Uptalk leeches all credibility from the speaker.

Sometimes called the “High rising line” or “Valley speak,” this crippling quirk confers upon the user a clueless aura of uncertainty.

This is perhaps the single biggest discriminator between mature, professional presenters and the thousands of amateurs who can’t even hear the plaintive whine in their own constantly questioning sentences.

especially powerful personal competitive advantage
Uptalk can destroy your personal competitive advantage

There is a reason that especially powerful, confident speakers hold audiences rapt.  The strength of their oratory is its declarative nature.  You hear no constant plea for validation in their voices.  You hear no pathological valley girl uptalk.

I crusade against uptalk, but not only because of its destruction of otherwise good presentations.  Uptalk can mean professional suicide for young graduates.  The insidious thing is that the eager abuser of language, the self-victimizer, won’t even know what lost her or him the job.

Uptalk can drive job interviewers crazy.

Uptalk can drive presentation audiences crazy.

Uptalk is the line between a professional speaker and the utter amateur.  It’s completely within your power to cross that line and embrace an especially powerful presentation style.  The young woman in this story did.

Here’s a passage from her woman’s testimonial . . .

I wasn’t expecting a priest to equip me for life but he did.  It started on the first day of theology class in catholic high school in Pennsylvania.

My theology teacher was a blind priest.  In our discussion-based religion course, he identified students by the sound of their voices.  Like many high school girls, I was an uptalk offender.  When I talked out loud in class, everything had the spoken equivalent of an ellipsis or a question mark on the end of it.

Here’s the entire story.

Throwing off the shackles of Uptalk can be liberating.  And when you do, you will have gained an incredible personal competitive advantage.

To learn more on how to do it, consult The Complete Guide to Business School Presenting.

 

No More Business Presentation Stage Fright!

Professional Presence no more presentation stage fright
Presentation Stage fright can leech the energy and confidence from our business presenting

When we speak of presentation stage fright, we are really talking about the battle within ourselves as we prepare to deliver our presentation.

It’s self-confidence versus self-doubt.

Confidence is one of those elusive qualities.  It’s almost paradoxical.  When we have it, it’s invisible.  When we don’t have it, it’s all too apparent to us.

Confidence in public speaking is hard to come by.

Or so we think.

Let’s back into this thing called confidence.

Controlling Presentation Stage Fright

Your measure of your self-confidence is really a measure of your conception of yourself.  Recognize that you don’t need the validation of others in what you do.

This doesn’t mean to act in ways immature and self-indulgent and uncaring of others’ expectations.  It means charting your own course with your internal moral and professional compass and having the strength of mind and purpose not to yield to kibitzers, naysayers, and kneejerk critics.

Now, bring that strength of mind and purpose to the realm of business presentations.

For many, the audience is your bogeyman.  And after reading about the symptoms and hearing so much about handwringing over presentation stage fright, if you weren’t fearful of business speaking before, you certainly are now.  For some reason many folks fear the audience.  Needlessly.

But understand that they are not gathered there to harm you . . . they are gathered to hear what you have to say.  And 99.99 percent of them mean you well.  They want you to succeed, so that they can benefit in some way.

Overcome presentation stage fright with power and panache
Seize the Command Position and act like you belong there to overcome presentation stage fright

Yes, even your fellow students want you to succeed.  They want to be entertained.  Please entertain us, they think.  They are open to whatever new insight you can provide.  And they know, for a fact, that they will be in your same place many times during their careers.

They are fellow-travelers in the business school presentation journey.

And so confidence is yours for the taking.

Confidence is not a thing.  It cannot be grasped or packaged or bought.  It’s a state of mind, isn’t it?  It’s a feeling.

When we get right down to it, it really is just the mental context within which we perform.  What does it really mean to be confident?  Can you answer that direct question?  Think for  a moment.

See?  We can’t even think of confidence outside of doing something, of performing an action.

Is it certitude?

Is it knowledge?

Is it bravery?

Is it surety?

Think of the times when you are confident.  You might be confident at playing a certain sport or playing a musical instrument.  It could be an activity with which you feel comfortable, through repetition or intimate familiarity.

Why are you confident?

Paradoxically, it’s the absence of uncertainty.  For it’s uncertainty that makes us fearful.  That, and the dread of some consequence – embarrassment or ridicule.

It should be recognized that many people do fear speaking before an audience.  Presentation stage fright is so universal and it is so pervasive that we must come to grips with it.

This fear has made its way down through the ages.  It has afflicted and paralyzed thousands of speakers and presenters who have come before you.  Generations of speakers before you have tackled this fear. George Rowland Collins is an old master who recognized the phenomenon in 1923 and its awful effect on the would-be presenter . . .

The very first problem that faces the average man in speech-making is the problem of nervousness.  To stand up before an audience without a scrap of paper or a note of any kind, to feel the eyes of dozens and even hundreds of people upon you, to sense the awful silence that awaits your own words, to know that you must depend upon yourself and yourself alone to hold the audience’s attention is as trying a task as it is possible to undertake.  Most men find the task too great and shun it religiously.  Those who do attempt it, voluntarily, or involuntarily, testify to the severity of the physical and mental suffering it involves.

The solution?  How have centuries of speakers successfully overcome this bete noire of stage fright?

They have done it by reducing uncertainty.

Reduce your uncertainty by following the Three Ps.

Principles, Preparation, Practice

Reduce your uncertainty by applying the Three Ps:  Principles, Preparation, Practice.  Through these, you achieve a wealth of self-confidence.  They are so utterly essential to Power Presenting that they bear repetition and constant reinforcement.  They are the cornerstone upon which you build your style, your confidence, your performance pizzazz.

The 7 principles of presenting offered here at Business School Presenting™ – the “secrets” of the masters – are grouped under Stance, Voice, Gesture, Movement, Expression, Appearance and Passion.  Each of these deserves its own chapter and, indeed, has its own chapter in my book The Official College Guide to Business School Presenting.

Presentation stage fright
Professional presence can imbue your presentation with exceptional credibility, so eliminate that Presentation Stage Fright

Prepare your talk, then practice your talk at least 4 times, exactly as you will deliver it – without stopping.

When you apply the Three Ps, you reduce uncertainty.  You are in possession of the facts.  You are prepared.  You know what to expect because you have been there before, and because you practice.  You eliminate Presentation Stage Fright.

There is always, of course, an element of uncertainty.  You cannot control everything or everybody, and this causes a tinge of anxiety, but that’s fuel for your creative engine.

By controlling the 90 percent that you can, you are more than ready to handle the 10 percent of uncertainty that awaits you.

So the key for you is to control what you can and to dismiss your fear of the rest.  Recognize that this fear is what makes you human, and it is this humanity that gives us commonality with all the public speakers and presenters who have come before us.

It is their advice that we heed to our improvement.

For instance, master J. Berg Esenwein from 109 years ago:

Even when you are quaking in your boots with the ague of fear, and your teeth fain would beat “retreat,” you must assume a boldness you do not feel. For doing this there is nothing like deep stately breathing, a firm look at the dreaded audience . . . . But do not fear them. They want you to succeed, and always honor an exhibition of pluck. They are fair and know you are only one man against a thousand.  . . .  Look at your audience squarely, earnestly, expressively.

And banish presentation stage fright forever.

For much more on developing professional presence and achieving personal competitive advantage through business presenting, consult The Complete Guide to Business Presenting.

Keys to Successful Presentation Preparation

Presentation Preparation is key to successLet’s say that you are assigned the ToughBolt business case . . . how do you begin your business presentation preparation?

It’s not an easy question.  How we prepare and practice can be as crucial as the substance of our show.

Your group has produced a written analysis.  It’s finished.

Now, you must present before the directors of the Toughbolt Corporation.

What now?

The Key to Successful Presentation Preparation is . . .

Apply the sound method of correct Preparation – the second of the Three Ps.

Your task is clear.  You must present your conclusions to an audience.  Here is where I give you one of the most important gems of wisdom necessary to giving a first-rate show.

Your presentation is a completely different product than your written report.  Let me repeat that, because it is so misunderstood and ignored.

Your presentation is a completely different product than your written report.

It’s a completely different mode of communication.

Do you wonder how this is possible, since you create your presentation from a written report?  Since you are creating an information product from a case, how can the product be different, simply because one product is written and the other visual and vocal?

Completely different.

It is different in exactly the same way that a film is a completely different product than a novel, even if the story is supposedly the same.  It is different in the way that a play read silently from the page differs from a play acted out on stage.

You operate in a different medium.

You have time constraints.

A group is receiving your message.

A group is delivering the message.

You have almost no opportunity for repeat.

You have multiple opportunities to miscommunicate.

In short, you are in a high-risk environment and you are vulnerable, far more vulnerable than you might be in a written report, where the risk is controllable.  Have a look at the chart below.

    Presentation Preparation

These many differences between written and oral reports are, to many people, invisible.

Many folks believe that there is no difference.

And this is why those same folks believe that delivering a presentation is “easy.”  It consists of little more than cutting and pasting a written report’s points onto a half-dozen cramped slides, and then reading them in public.

As absurd as this might appear in print, it actually has currency.  People believe this, because they’ve not been told otherwise.

Finance people are especially prone to this habit, believing that the “numbers tell the story.”  The more numbers, the better.  The more obtuse the spreadsheet, the tinier the font, the more complex the chart, the more stuff packed on each slide, the better.

Such a vague, incomprehensible, numbers-heavy mess seems to be the currency of many business presentations.  It’s totally wrong, and it’s totally unneccessary.

Part of your preparation is the crafting of clear, compelling, and on-point graphics that support your message . . . not obscure it.  Rid your presentation of chart junk.  Zero-in to achieve what I call über focus.

“How come I never get assigned an interesting topic?”

Perhaps you’ve said that?  I’ve certainly heard it.

“How come I never get assigned an interesting topic?”

Now, whether any topic is inherently interesting or not is irrelevant to your task. It’s your duty to craft a talk that interests the audience.  Cases are not assigned to you so that they will interest you. Your tasks as a project manager or consultant don’t come to you on the basis of whether they interest you.

No one cares if tPresentation Preparation . . . the winning edgehey “interest” you.  That’s not the point.

We all would love to be spoon-fed “interesting” topics.  But what’s an “interesting” topic?

I have found the following to be true:

The students who complain about never getting an interesting topic actually do get assigned inherently interesting topics.  They don’t recognize them as interesting.  And they invariably butcher a potentially interesting topic and miss every cue and opportunity to craft a great presentation.

Moreover, it is your job to presenting an especially powerful and scintillating presentation, regardless of the topic.

Face it.  If you don’t take presenting seriously, then you won’t prepare any differently for an “interesting” topic than you would for a “boring” topic.  You simply want an interesting topic for yourself . . . not so you can do a bang-up job for the audience or client.

Let’s shed that attitude.

Great presenters recognize the drama and conflict and possibilities in every case.  They invariably craft an interesting presentation whether the topic concerns tenpenny nails or derivatives or soap.

Crank up Interest

How do you generate interest?  Public speaking master James Winans provides several suggestions:

[I]nterest is, generally speaking, strongest in old things in new settings, looked at from new angles, given new forms and developed with new facts and ideas, with new light on familiar characters, new explanations of familiar phenomena, or new applications of old truths.

Let’s go . . .

The typical start to a presentation project is . . .

. . . procrastination.

You put it off as a daunting task.  Or you put it off because you believe you can “wing it.”  Or you lament that you don’t have an “interesting topic.”

Let’s say that your task is to provide a SWOT within the body of a group presentation, and your time is 4-5 minutes.  What is your actual task here?  Think about it.  How do you usually approach the task?  How do you characterize it?

Here is my guess at how you approach it.

You define your task as:

“How can I fit X amount of information into this limited time?”

In your own mind, the objective is not to communicate clearly to your audience. Your only objective is to “fit it all in.”  And if you “achieve” this dubious objective, then in your mind you will have succeeded.

Unfortunately, your professor might agree with you, since many b-school professors look only for “content.”  They do not evaluate whether the content has been communicated clearly and effectively. And this is what is missing – you don’t analyze how or why or in what way you can present the information in a public forum. 

If a written paper has already been produced, this complicates your task. You feel the irresistible allure of cut ’n’ paste.

The result is less than stellar, and you end up trying to shovel 10 pounds of sand into a five-pound pail.  The result is predictable.

Your slides are crammed with information.

You talk fast to force all the points in.  You run over-time.

You fail. You fail to deliver a star-spangled presentation for lack of proper presentation preparation.

This Time, Procrustes has it Right

Take the Procrustean approach.  This approach is named after Procrustes, a figure from Greek mythology.  The Columbia Encyclopedia describes the myth thusly:

He forced passersby to lie on a very long bed and then stretched them to fit it.  If they were too tall to fit his bed, he sawed off their legs. Using Procrustes’ own villainous methods, Theseus killed him.

Surely Procrustes was a villain, what with sawing off people’s legs or stretching them to fit an arbitrary standard.  In modern-day parlance, it has retained its negative connotation with the term “Procrustean solution.”

“Procrustean solution” is the undesirable practice of tailoring data to fit its container or some other preconceived stricture. A common example from the business world is embodied in the notion that no résumé should exceed one page in length.

But in this case, let’s give Procrustes a break.

Your Procrustean Solution

Let’s take a Procrustean approach and make a better presentation.  Consider this:

We have no choice in the length of our presentation.  It’s four minutes.  Or five minutes.  That’s our Procrustean Bed.  So let’s make the most of it and manipulate the situation to our benefit and to the benefit of our audience.

We’re not stretching someone or something.  And we’re not hacking off legs.

We are using our mind and judgment to select what should be in our show and what should not be in our show.

And if you find the decision of what to include too difficult, then let’s do even more Procrustean manipulation.  Pick only three major points that you want to make.

Only three.

Here is your task now:

Pick three points to deliver in 4-5 minutes.  If you must deliver an entire SWOT, then select one strength, one weakness, one opportunity, and one threat.

Why do we do this? Here’s why:

If you try to crowbar an entire SWOT analysis into a four-minute presentation, with multiple points for each category, you overwhelm your audience.  They turn off and tune you out.  You will lose them, and you will fail.

Presenting too many points is worse than only one point.   If you present, say, a total of 5 strengths, 3 weaknesses, 4 opportunities, and 3 threats, no one remembers it. None of it. You irritate your audience mercilessly.  Your presentation presents the results of analysis, not a laundry list of facts on which you base your analysis.  The SWOT is, in fact, almost raw data.

You want the audience to remember how you massage the data, analyze it, and arrange it.  You want the audience to remember your conclusions.

You take information and transforming it into intelligence.

You winnow out the chaff and leave only the wheat.

You reduce the static and white noise so that the communicative signal can be heard.

You are panning for gold, washing away the detritus so the nuggets can be found.  When you buy gold, you don’t buy the waste product from which it was drawn, do you? Do you buy a gold ring set in a box of sand? Of course not, and neither should you offer up bucketfuls of presentation sand when you present your analytical gold to your client.

Your job is to sift through the mountains of information available, synthesize it, compress it, make it intelligible, then present it in a way that is understandable and, if possible, entertaining.  An especially powerful presentation.

Digest these presentation preparation tips and try them out in your next presentation.  Watch yourself produce and deliver the most powerful presentation of your young career.

For more on successful presentation preparation, consult the Complete Guide to Business School Presenting.

Hook Your Presentation Audience . . . and Keep Them

Your Presentation Audience deserves your bestDo you face a listless, distracted audience?

Are your “listeners” checking iPhones every few seconds?  Texting?  Chatting in side conversations?

Do they sit with glazed, far-away looks?

The problem is probably you.

No way are you delivering on what should be a passionate, especially powerful presentation.

Your Presentation Audience Needs You to Be . . .

In this video interview with Concentrated Knowledge Corporation’s Executive Insights Program, Andrew Clancy quizzes me on how to connect with an audience that seems disconnected and disinterested in what you have to say in your business presentation.

Here, I identify a remedy for you – how to hook and reel-in an errant audience.  Here is what you need to be for your audience.  It isn’t your listeners’ fault if you’re monotonous, unprepared, listless, nervous, or dull.  It’s your job to entertain and energize your audience with your own enthusiasm.

Giving a business presentation is much more than just showing up in front of your long-suffering presentation audience and delivering a stilted talk.  Much more.

Respect your audience and work hard to dazzle your listeners.  They’ll appreciate it more than you know.

In addition to giving you solid counsel on your audience, I also suggest how you can energize your presentation by discarding one of the most common speaking crutches and by moving into the Command Position.

It’s not easy, but you can do it with several techniques developed over centuries of public speaking practice.

Please overlook my bad hair day in this video as you take in this powerful advice on How to Engage With Your Presentation Audience for an especially powerful presentation.

Have a look . . .

 

 

 

Enter the Power Zone

Enter the Power Zone for Especially Powerful Presentations

Business Presenting is filled with paradoxes.

For instance . . .  the quizzical Power Zone.

It’s a place everyone wants to be, but where almost no one wants to go.

This is really the strangest thing, and it alwayss amazes me anew the reasons people concoct for not becoming powerful speakers.

The Power Zone is a metaphor for that realm of especially powerful business presenters, a place where  everyone is a capable, confident, and competent communicator, where every meal’s a feast and every speech kissed by rhetorical magic.

Yes, you can go there.  And almost everyone claims they want to go to the Power Zone.  But even when people are told clearly how to reach the Power Zone, most don’t go.

They find an excuse.

No Argument Here

Disbelief . . .  Principle . . . Ideology . . .  Sloth . . . Disregard . . . Fear . . . even Anger.

They contrive the darnedest reasons not to, from ideological to lazy.

In my presentations to various audiences, I am invariably faced with the arguer, the gadfly who knows better, sometimes vocal, oftentimes not.  The person who is adamant, steadfastly against what is being said.  Usually for the most spurious of reasons.

And it’s an exercise in futility for the gadfly.  Because the choice to enter the Power Zone is personal and completely optional.  I make no argument against the gadfly’s objections, whatever the source.

The latest batch of objections s

Choose to enter the Power Zone and you cannot go back to your old ways of presenting

prang from one woman’s ideology.  She apparently believed in au courant political philosophy that dictates how people should behave and react to others based on . . . well, based on what she believed to be right and proper.  In short, rather than communicate with people in the most effective way possible, she wanted to do something else . . . and then lecture her audience if they didn’t like her way of presenting, whether based on appearance, voice, gestures, or movement.

She wanted to deliver prese

ntations her way, and blame her audience if they didn’t respond positively and, presumably, with accolades.

She complained that my presentation of techniques, skills, and principles  “sounds like it’s from 100 years ago.”

And I say praise the Lord for that.

I draw on 2,500 years of presentation wisdom of Presentation Masters like Aristotle, Demosthenes, Cicero, Quintilian, Webster, Bryant, and Roosevelt, so I’m not doing my job if it sounds otherwise.

She complained that some of the gestures seemed “too masculine” and that she would feel “uncomfortable”  doing them as she believed they don’t look “feminine.”

I replied to her this way . . .

Just Don’t Do it

I told her this:

“Don’t do them.  Don’t do these gestures.  Don’t do anything that makes you feel ‘uncomfortable.’  Don’t utilize gestures proven 100,000 times to be powerful and effective.  Go ahead, substitute what you know to be better.  Do exactly what you have been doing all along, and emerge from this lecture hall not having been changed one iota.  And then . . . wonder at how you have not improved.  At all.”

But do that with the full knowledge that you leave the competitive advantage you might gain just sitting on the playing field for someone else to pick up.

They’ll be happy you did.

Comfort?  You don’t feel “comfortable” utilizing certain gestures?  Since when did our “comfort” become the sine qua non of everything we try?  Who cooked this  “comfort” thing up, and when did it gain currency?  Has any greater cop-out ever been devised?

Of course you don’t feel “comfortable” doing something you’ve never tried before.

A baby feels anything but comfort as it springs from the womb and is forced to breathe air instead of amniotic fluid and faces the cold  of a delivery room.

A child feels anything but comfort as he learns the periodic table and the multiplication table or riding a bike or a new sport or meets new people and is forced to hear contrary opinions.

An athlete feels discomfort as she trains to develop skill, power, speed, and strength in the gym so as to perform at a superior level.

Does it feel “comfortable” to push forward and extend our capabilities into new and desirable areas?  Likely as not, it’s a difficult process, but we certainly don’t accept “discomfort” as a reason not to do something necessary to achievement of a goal.

“I just don’t feel comfortable.”

Of course you don’t feel “comfortable” speaking before a group if you’ve never done it before or done so with no success.  That’s the whole point of especially powerful presenting – expanding the speaker’s comfort zone to encompass powerful communication techniques that lift you into the upper echelon of business presenters.  And drawing upon 25 Centuries of wisdom and practice to do so.

But some folks scowl at this.  It requires too much of them.

Or it conflicts with the way they think the world ought to work.  Or the Seven Secrets for Especially Powerful Presenting aren’t mystical enough for them.  Secrets ought to be . . . well, they ought to have magic sparkles or something, right?

So . . .  if you find this somehow unsatisfactory and unsatisfying or in conflict with your own ideology or philosophy . . . if you believe the answer should somehow be more mystical or revelatory or tied to the high-tech promises of our brave new world, then I say this to you:  “Go forth and don’t use these techniques.”

There is no need to fume over this or that nettlesome detail.  It’s completely unnecessary, because no one compels you to do anything.  And this is what is so infuriating for the habitual naysayers – complete freedom. The freedom not to travel into the Power Zone.

I show you the way to the Power Zone, where you can be one of the exceptional few who excels in incredible fashion . . . but you can choose not to go.

If not, good luck and Godspeed with your own opinions and philosophies and endless search for presentation excellence located somewhere else.  Let 1,000 presentation flowers bloom!

But if you elect to draw upon the best that the Presentation Masters have to offer . . . then I extend congratulations as you step onto the path toward the Power Zone, toward that rarefied world of especially powerful presenters.

For more on how to enter and thrive in the Power Zone, consult The Complete Guide to Business School Presenting.

Voice – The Secret Video

Not many of us readily accept coaching or suggestions of how to improve ourselves, particularly when it comes to highly personal aspects of our very being.  For instance . . .

Your voice.

There’s nothing sacred, sacrosanct, or “natural” about your speaking voice.  Your voice is the product of many years of development from numerous influences, many of which you may be unaware of.

Why not evaluate your voice today?  See if it gets the presentation job done for you.

Does your voice crack?  Does it whine?  Do you perform a Kim Kardashian vocal fry at the end of every sentence?  Does it tic up at the end of every sentence for no good reason?

Do you lard your conversation with nonsensical filler such as “whatever,” “umm,” “totally,” and “like” hundreds of times per day?

Why not change for the better?

Develop an Especially Powerful Voice

It’s time to recognize that your voice is not a sacred artifact, nor is it some precious extension of your very being.  It is an instrument with which you communicate.

You can sharpen your communication skills by improving your voice.  Simply thinking of your voice in this way will improve its quality. Working to improve it will improve its quality dramatically and build your voice into an especially powerful skill for personal competitive advantage.

Let’s consider here several things you can do to improve your voice. Nothing extreme at all.  Have a look . . .

Especially Powerful Gesture – Video

Reagan Gestured like a Master. So Should You.

Why would you want to “gesture?”  Aren’t your words enough?

We gesture to add force to our points, to slam home the major theme of our presentation.

To demonstrate honesty, decisiveness, humility, boldness . . . even fear.

A motion toward the door, a shrug, a lifted eyebrow – what words can equal these gestures?

While its range is limited, gesture can carry powerful meaning.  It should carry powerful meaning.  Speaking Master James Winans noted in 1915 that this form of nonverbal language predates spoken language.

Gesture, within its limitations, is an unmistakable language, and is understood by men of all races and tongues.  Gesture is our most instinctive language; at least it goes back to the beginning of all communication when the race, still lacking articulate speech, could express only through the tones of inarticulate sounds and through movements.

Another Arrow in Your Quiver

Gesture is part of our repertoire of non-verbal communication.  You have many arrows in the quiver of gesture from which to choose, and they can pack power into your presentation.  On rare occasion, they can imbue your presentation with majesty of epic proportions.

Yes, I said “majesty of epic proportions.”

Your careful, thoughtful gestures increase your talk’s persuasiveness and lend gravitas to your words.  In fact, gesture is essential to take your presentation to an especially powerful level, a level far above the mundane.

You limit yourself if you do not gesture effectively as you present.  Let’s look at some examples . . .

An Especially Powerful Stance – Video

Executive Presence is a quality we all wish we could have.

The good news is that we can develop it, and it goes hand-in-hand with self-confidence.

The paradox for some folks is that those with the most potential for especially powerful executive presence often intentionally diminish their capacity for it.  It’s a kind of self-sabotage that many engage in.

One client I have from a foreign country has incredible charisma and the fundamental tools to develop personal magnetism and powerful personal presence; but he plays it down and attempts to diminish his presence.

An Especially Powerful Stance

Self-consciousness is his worst enemy, and so we’ve worked together on getting him to relish his natural attributes, such as his height and a distinguished bald pate.  He now extends himself to his full 6’2” height and employs his deep, resonant voice to full effect.  He has a persona that draws people to him, and now he utilizes that quality in especially powerful fashion.

In short, we worked together on developing an especially powerful presence that attracts attention rather than deflects it.  How can you go about doing this?

Have a look at my short instructional video on developing the basis for a powerful initial stance . . .

Walk like Loki . . . for Professional Presentation Appearance

Your walk communicates confidence . . . or not
Walk like Loki to add to an especially powerful and professional presentation appearance

Loki is a diminutive fellow, and yet he projects a powerful and professional presentation appearance.

You get that from the first minutes of the film Thor, and in the newly released Avengers.

Loki is played by British actor Tom Hiddleston, whose other roles include F. Scott Fitzgerald in the light Woody Allen comedy Midnight in Paris.  He’s classically trained and quite good.  My humble opinion in this out-of-school-for-me area is that his best roles are ahead of him.

While he is small in stature, Hiddleston’s Loki comes across as imposing at times, even regal.  Just as evil incarnate should be.

How does this little guy pull it off?  Is it clever camera angles?  Make-up?  Voice modulator?

One reason that Loki is imposing is . . . his walk.

Walking the Walk for Professional Presentation Appearance

Loki’s walk is astonishingly good.  Graceful and especially powerful.

How is this so?  What, exactly, is he consciously doing?  And if we call Loki’s walk good, then does that mean—?

Does it mean that there is something we might call a “bad walk?”

That depends.

As a means of locomotion, I imagine most any walk can get the job done, except exaggerated striding or pimp-swaggering that can damage joints over time.

But if we consider business presenting, we see something totally different.  If we examine the walk as a means to enhance or degrade your effectiveness as a business presenter, then there most assuredly is something we can identify as a “bad walk.”

Bad Walking

Consider the “bad walks” you see every day . . . all the time.  Watch people.  On the street.  In the gym.  At the park.

You see all kinds of walks.

Pigeon-toed shuffles, duck-walks, shambling gangsta walks, choppy-stepping speedwalks.  You see  goofy addlepated walks, languorous random-walks, hunchbacks yammering into cell phones.

Let a thousand walks scourge the sidewalks!

But if you want a walk that gives you a professional competitive advantage, then . . .

Then watch actors.

Watch actors or anyone trained to perform in the public eye, and you see a distinctive difference.  A big difference, and a difference worth bridging in your own walk if you wish to take your presenting to the highest level.

Walk like Loki . . . for Professional Presentation Appearance
Don’t let a bad walk detract from your Professional Presentation Appearance when it’s simple to adopt a confident posture and magnificent stride

Why?

It should be obvious that carriage and poise play into how an audience perceives you and your message, and much of this emanates from your presentation appearance.  We must remember that no one has a right to be listened to.  It’s a privilege, and we must earn that privilege.

One way to earn the privilege is by projecting purpose and poise, which carries into your message and invests it with legitimacy.  A powerful, purposeful walk can do just that, helping you to develop an enduring professional presence.

You gain gravitas and confidence.  You add to your personal competitive advantage in a significant and yet subtle way.

Loki’s walk is classic and provides us instruction for creating an impression of power, confidence, and competence.

In an earlier time, it was called the “Indian Walk.”  Here it is:  Shoulders square, you walk with one foot in front of the other, but not as exaggerated as that of runway models.

This achieves an effect of elegance, as the act of placing one’s feet this way directs the body’s other mechanical actions to . . . well, to perform in ways that are pleasing to the eye.  It generates the confident moving body posture that invests actors, politicians, and great men and women in all fields with grace and power.

Watch Loki in film.  Understand the power generated by an especially powerful walk.

Then make it your own.  Add power to your personal brand, and walk like Loki for Professional Presentation Appearance.

For more on how to improve your presentation appearance, consult The Complete Guide to Business School Presenting.

 

 

Uptalk Undermines the Best Presentations

Uptalk can kill your professional reputation
Why handicap your business presentations with juvenile uptalk?

Uptalk is the most ubiquitous speech pathology afflicting folks under thirty.

Once it grips you, uptalking is reluctant to let go.

It’s maddening, and it infests everyone exposed to this voice with doubt, unease, and irritation.  It bellows amateur when used in formal presentations.

It cries out:  “I don’t know what I’m talking about here . . . I just memorized a series of sentences and I’m spitting them out now in this stupid presentation.”

If you have this affectation – and if you’re reading this, you probably do – promise yourself solemnly to rid yourself of this debilitating habit.

Quash Uptalk!

But recognize that it’s not that easy.  Students confide in me that they can hear themselves uptalking during presentations, sentence after questioning sentence.  But for some reason, they simply cannot stop.

So exactly what is this crippling Verbal Up-tic?

Uptalk is also called the “rising line” or the “high rising terminal.”

This is an unfortunate habit of inflecting the voice upward at the end of every sentence, as if a question is being asked.  It radiates weakness and uncertainty and doubt.

It conveys the mood of unfinished business, as if something more is yet to come.

Sentence after sentence in succession is spoken as if a series of questions.

Uptalk  =  “I have no idea what I’m talking about”

You create a tense atmosphere with uptalking that is almost demonic in its effect.  This tic infests your audience with an unidentifiable uneasiness, a general creepiness.

At its worst, your listeners want to cover ears and cry “make it stop!”   . . . but they aren’t quite sure at what they should vent their fury.

In certain places abroad, this tic is known as the Australian Questioning Intonation, popular among young Australians.  The Brits are less generous in their assessment of this barbarism.  They call it the “moronic interrogative,” a term coined by comedian Rory McGrath.

In United States popular culture, Meghan McCain, the daughter of Senator John McCain, has made a brisk living off her uptalk.  Listen for it in any interview you stumble upon or popular youth-oriented television show.  Disney Channel is a training camp for uptalk.

Reality television females, as a breed, seem unable to express themselves in any other way.  Their lives appear as one big query.

But you can fix it.  And recognizing that you have this awful habit is halfway to correcting it.  For many young speakers, uptalk is the only roadblock standing between them and a major step up in presentation power.

Evaluate your own speech to identify uptalk.  Then come to grips with it.

For more on presentation pathologies like uptalk and how to overcome them in especially powerful fashion, consult The Complete Guide to Business School Presenting.

Work with PowerPoint in your Business Presentation

Work with PowerPoint for Impact
Work with PowerPoint for Presentation Impact

Microsoft’s PowerPoint multimedia software has gotten a bum rap, and this unfair reputation springs from the thousands of ugly presentations given every day from folks who don’t know how to work with PowerPoint.

And yet, PowerPoint is a brilliant tool.

Yes, brilliant.

But just as any tool – say, a hammer or saw – can contribute to the construction of a masterpiece . . . or a monstrosity, PowerPoint can contribute to the creation of an especially powerful presentation.

Or it becomes the weapon of choice to inflict yet another heinous public-speaking crime on a numbed audience.

Good Work with PowerPoint a Necessity

PowerPoint isn’t the problem.  Clueless presenters are the problem.

So just how do you use PowerPoint?

You can start by consulting any of several PowerPoint experts who earn their living sharpening their own skills and helping other to hone theirs.

Folks such as Nancy Duarte, who has elevated PowerPoint design to a fine art.  You can subscribe to her newsletter here by scrolling to the page bottom and signing up.  You can also enjoy her supremely interesting blog here.  She’s done all the heavy lifting already – now you can take advantage of it.

Garr Reynolds is another giant of the PowerPoint kingdom, and his concepts approach high art without being too artsy.

Meanwhile, if you want immediate help on-camera, do have a look at my own short video on how to work with PowerPoint.  It is enough to get you started and, I hope, whet your appetite for more instruction.

For once you create those marvelous slides inspired by Nancy and Garr . . . you then must use them properly in a ballet of visual performance art called a business presentation.

This short video reviews several of my own techniques that provide basic guidance on how to work with PowerPoint.

Have a look-see . . .

Business Presentation Fail: Don’t Sabotage Yourself

Presentation Fail!
Don’t bomb onstage – No Presentation Fail for you!

We sabotage our own presentations more often than we imagine, and we experience presentation fail more often than necessary.

Self-defeating behaviors come in many forms, but negative self-talk is one of the chief culprits.

We tell ourselves repeatedly that we’ll fail.

We envision humiliation, embarassment, and complete meltdown.

Presentation Fail:  You are Responsible

Negative self-talk begins with the most ubiquitous cliche in business school – “I hate presentations.”  This is the number one culprit that leads to inevitably awful presentations.  It undermines everything we strive for in business presentations.

How can we construct a positive presentation experience on such a spongy foundation?

Negative self-talk translates into bodily reactions of nervousness, trembling, faltering voice, shaking knees, sweating, and flushing.  Our sour and weak attitude ensures that we aren’t the greatest source of strength to our teammates in delivering a group presentation.  The negative spiral down guarantees that things get worse before they get better.  If at all.

Could anyone succeed at anything with this type of visualization?  There’s no greater guarantee of failure.

Think Like an Athlete

The world’s elite athletes train the mind as well as the body.

Visualization of successful outcomes is one of the techniques they use to prepare for competition.  I work occasionally with sports psychologists and mental toughness coaches who train athletes in visualization techniques.  All of them agree that the mind-body connection – healthy or unhealthy – impacts performance tremendously.

Leave aside the specific techniques for a later time and the psychological underpinnings of it that go back more than a century.  Let’s say here and now that we must at least rid ourselves of the negative self-talk so that we can give ourselves a fighting chance of succeeding at business presenting.

So why do we talk ourselves down into the morass of self-defeat?  Quite possibly, it’s the widespread ignorance of how to deliver a powerful presentation, and this ignorance means incredible uncertainty of performance.  Ignorance, uncertainty, and pressure to perform breed fear.

In my experience, it’s this fear of the unknown that drives up anxiety.  So the key to reducing that anxiety is uncertainty reduction – thorough preparation and control of the variables within our power.

Preparation is the second of the Three Ps of Speaking Technique – Principles, Preparation, Practice.  Can we foresee everything that might go wrong?  No, of course not, and we don’t even want to.  Instead, we plan everything to go right, and we focus on that.  We leave to our own adaptability and confidence to field the remaining unexpected 10 percent.

Envision Your Triumph

No one can win by constantly visualizing a presentation fail.  Envision this, instead – you deliver a tight, first-rate presentation that hits all the right notes, weaves a story that grips your audience, that keeps the audience rapt, and ends in a major ovation and a satisfying feeling of a job well-done.

When we take the stage, we put our minds on our intent.  We charge forward boldly and confidently.  We present with masterful aplomb and professionalism.  With this kind of psychological commitment, we squeeze out the doubts and anxiety.  We wring them dry from our psychic fabric.  No more presentation fail.

The right kind of preparation allows us to deal capably with the handful of unknowns that might nettle us.

Positive self-talk is an essential part of your schema for preparing an especially powerful presentation and developing personal competitive advantage.

Find more on avoiding presentation fail and on preparing the right way in The Complete Guide to Business School Presenting.

If you could have only one business presentations guide . . .

This is one Business Presentations GuideIf you could have only one business presentations guide to help you with your presentations, what would it be?   [Aside from my own]

You have many from which to choose.  Too many, in fact.

Hundreds of them.

So this question is part rhetorical and part genuine inquiry to discover what motivates, trains, and aids students and young executives in their development into capable presenters.  No, not just into capable presenters . . . especially powerful presenters.

I have my own answer to this question, of course, and I’ll share it with you in a moment.  It’s based on reviewing a skein of presentation and public speaking books published over the course of 2,500 years.  All of ’em?  Close to it.

It’s an esoteric subject with a tightly circumscribed group of recognized and established authors and scholars.  The mid- to late 1800s was the golden age for modern oratory and presenting, when Philadelphia was host to the National School of Elocution and Oratory.  Departments of public speaking flourished in universities across the land.

Today’s Tedious Tofu

Today, we have “communications” courses that offer tofu and tedious texts.  They offer impractical and vague suggestions that are often impossible to put into practice.

Today we have The Presentation Secrets of Steve Jobs supplanting the rich and powerful books of speaking masters who offer the soundest and most-proven presentation instruction in all of recorded history.  This is not to so harshly criticize The Presentation Secrets of Steve Jobs as to imply that is isn’t useful at all.

The author, Carmine Gallo, is a delightfully engaging public speaker himself.

Gallo pens a superb column for BusinessWeek.  And sure, this book has a pocketful of useful “tips.”

Business Presentations GuideBut the book, The Presentation Secrets of Steve Jobs, is more about Steve Jobs than it is about you.  It’s more about Steve Jobs than about presentation secrets that you can actually use.

Let’s put it this way:  Steve Jobs’s #1 presentation “secret” was to speak only at Apple product launch extravaganzas populated with early adopter evangelicals and to ensure that he was unveiling the next generation high-technology gadget hyped in the world press for the previous 12 months.

In such a scenario, don’t you believe that you and I could paint our faces blue and dress like Jack Sparrow and deliver a successful and quite powerful presentation?

Of course we could, and that was Steve Jobs’s actual “secret.”

Jobs was an above-average speaker with a distinctive style.  His public appearances were highly orchestrated.  His competition in America’s C-Suite was, and remains, abysmal.

In short, Jobs was a celebrity CEO armed with a built-in audience poised to cheer his every word.

That’s surely a “secret,” but it’s not very helpful to the average presenter.

So, will you learn anything from Mr. Gallo’s book?  Sure, but it has nothing to do with Jobs or what he does.

Mr. Gallo laces enough fundamental advice throughout the book to help a neophyte improve his presenting in several aspects.  But the question I asked at the beginning is this:

If you could have only one book to help you with your business presentations, what would it be?

Not that one.

In fact, I could recommend a dozen books that are utterly superb, none of which published after 1950, that far outstrip today’s pedestrian offerings.  Books that offer a wealth of powerful and mysterious techniques to transform you into the most dynamic speaker you possibly can be.

Books to stretch you to your utmost limits, books that propel you to fulfill your fullest presentation potential.

Single books that are worth any 10 “business communication” texts costing more than $1,000 in toto.

But if I had to choose one . . . and only one business presentations guide . . .

It would be this book . . . a book first published in 1913.

This Business Presentations Guide

Subsequent to its original publication, this incredible tome went into more than 58 editions and was constantly in print until 1962.  In that year, it was revised and given a different title, and it went into another 28 editions, the last one I can find published in 1992.  Its title was again revised and a new edition published in 2006.

This book remains in print today.  Many reprint editions are available and are quite inexpensive.  Like diamonds upon the ground that no one recognizes.

And of all the more than 500 presentation books I own, dating from 1762 to the present day (and reprints back to 430 BC), this is the one book I commend to you.  You can search it on Amazon.com and purchase an inexpensive copy today.

The one book I recommend is . . .

Public Speaking and Influencing Men in Business, by Dale Carnegie.The Business Presentations Guide for all time

Post-1962, the book is called The Quick and Easy Way to Effective Public Speaking, an edition revised by Carnegie’s wife [I dislike the new title, because it gives the mistaken impression that great public speaking can be “quick and easy,” an addition to the original book added much later, but I’ll not cavil on that point here].

The newest edition is called:  Public Speaking for Success.

Of course, Public Speaking and Influencing Men in Business doesn’t mention the PowerPoint software package, for obvious reasons.

Instead, this powerful business presentations guide focuses on the most important elements of any presentation, whether delivered by Pericles to the Athenians in 430 BC or by you to your Global Business Policies course in 2012 – you . . . your message . . . your audience.

Buy this book . . .

Read this book. . .

Learn from this book . . .

. . . and then enjoy the fruits.

And if you have room in your library for another business presentations guide, you can always add this superb volume, The Complete Guide to Business School Presenting.

Presenting Across Cultures . . . Russia

Business presenting offers challenges across cultures
Despite superficial similarities, great differences can exist across cultures with regard to business presenting

The universalities of presenting to business audiences are actually large in number.

But . . . and it’s a big but . . . differences can be great across cultures, and these differences mainly are manifested in the speaker-audience dynamic.

My last week lecturing in Russia was punctuated with many talks in front of college student and business audiences, both at Udmurt State University and at the Izhevsk Business Incubator.

My prior experience told me to hold a bit of circumspection in the corner of my eye as a kind of third-eye view; to perceive the situation as an observer might, so that I might be aware of disjuncture between my message, delivery, and its receipt by my Russian guests.

Complications Galore

Complicating the affair was the presence of a superb interpreter, with whom I’ve worked many times in past years.  She participated half the time as my talks were mixed Russian and English, which the audience seemed to appreciate for extra clarity.

Moreover, much of my presentation material had been translated into Russian on the screen behind me, with no concurrent English writing to offer me cues.  Consequently, I was compelled to internalize my Russian bullet points and pass them back into English.

This made for, occasionally, a less-fluid talk than what I like.

Different Nonverbal Cues

The biggest difference for me as a speaker to this particular foreign audience was the lack of nonverbal audience cues.  Or, should I say, the presence of perhaps a different set of cues.

The general nonverbal cues that we all search for in an audience seemed largely absent.  The signs that we are connecting with an audience simply are not there.

By this, I don’t mean that my listeners were unreceptive, uninterested, or rude.  I mean that their demeanor was what we might call . . . stolid.  My third-eye view told me to overlook this lack of nonverbal communication and to seek other cues to responsiveness.

I found them in a more aggressive interaction pattern.

I turned up the “cold call” technique and began to call on particular listeners for feedback on certain points.  An exercise in competitive intelligence was helpful in one talk as I turned the tables and asked for generation of hypotheses from what seemed a tough audience at first.

In the end, familiarity with one of my audiences over several days and several hours of presenting eroded the barriers that had inhibited audience feedback.

The lessons for me are plain – cultivation of a keener analysis of expected audience behavior in my preparation and the inclusion of short exercises designed to remove cultural barriers early-on.

As well, a healthy humility and a searching, open mind provide the most useful tools for presenting to a foreign audience.

Many verities of business presenting carry over from culture to culture, so have a look at The Complete Guide to Business School Presenting to catalog a few of them.

Russia in Spring

It pays to open the mind and heart to new and different ways of presenting.  This is especially so when presenting before an audience in another country.

Cultural and language differences can transform a familiar scenario into one freighted with unpredictable difficulties in communication, but it also opportunities for learning new techniques.

And so I launch my week-long Russian sojourn, with business consulting seminars in the city of Izhevsk, Russia.  An oil city of 700,000 people located about 900 kilometers east of Moscow, Izhevsk boasts a major university that is innovative and progressive – Udmurt State University.

I’ve always had superb experience lecturing bright young Russians at the university over the past 11 years, and I expect that this time will be no different.  Lectures on Business Strategy, Foreign Policy, and History will alternate with delightful sessions of the ubiquitous and exquisite Russian hospitality.

I hope to share insights upon my return.  I’m certain they will be made known to me . . . I learn something new on each visit.

I feel especially powerful today.

The Finance Presentation – Four Words for Power and Impact

Add Power and Impact to your Finance Presentation
Add Power and Impact to your Finance Presentation

In working with your slides in your finance presentation, follow the formula Orient … Eliminate … Emphasize … Compare.

This formula produces superb results every time, especially if you are working with difficult financial information.

As preface to this, on all of your slides, ensure that you use a sans serif font and that its size is at least 30 point.

Your numbers should be at least 26 point.

Finance Presentation Clarity

First, orient your audience to the overall financial context.  If you take information from a balance sheet or want to display company profit growth for a period of years, then briefly display the balance sheet in its entirety to orient the audience.

Tell the audience they view a balance sheet:  “This is a balance sheet for the year 2012.”

Walk to the screen and point to the information categories.  Touch the screen.  Say “Here we have this number” . . . “Here we have this category.”

Second, eliminate everything on the screen that you do not talk about.  This means clicking to the next slide, which has been stripped of irrelevant data.  If you do not refer to it, it should not appear on your slide. Strip the visual down to the basic numbers and categories you use to make your point.

Sure, put the entire balance sheet or spreadsheet on your first slide, orient your audience as to what it is to provide context, and then click to the next slide.  This next slide should display only the figures you refer to.

Finance Presentation
Your finance presentation need not be unintelligible

Third, emphasize the important points by increasing their size, coloring them, or bolding the numbers.  Illustrate what the numbers mean by utilizing a chart or graph.

Fourth, compare your results to something else.  Remember that numbers mean nothing by themselves.  Comparison yields meaning and understanding.

For example, think of a children’s dinosaur book.  You’ve seen the silhouette of a man beside a Triceratops or a Stegosaurus, or a Brontosaurus.  The silhouette provides you a frame of reference so you understand the physical dimensions of something new and strange.  You can compare the size of a man with the new information on dinosaurs.

Likewise, we want to provide a frame of reference so that our audience understands the results of our analysis.  We provide a comparison as a baseline.

For instance, if you are talking about financial performance, and you have selected an indicator (such as ROI, or yearly sales revenue growth, or something similar), don’t simply present the information as standalone.  Compare your company’s financial performance against something else.  Do this to make your point and to tell your story.

Compare your firm’s financial performance against itself in prior years or quarters.

Compare your firm’s financial performance against a major competitor or several competitors.

Compare your firm’s financial performance against the industry as a whole.

Compare your firm’s financial performance against similar sized firms in select other industries.

When you Orient . . . Eliminate . . . Emphasize . . . and Compare, you create a finance presentation experience that is intelligible and satisfying to your audience.

For more on delivering powerful finance presentations, consult The Complete Guide to Business School Presenting.

The Only Presentation Structure You Need

The Complete Guide to Business Presentation Structure: What your professors don't tell you... What you absolutely must know
Do you even think about the overall structure of your business presentation, or do you plunge right in?

Beginning . . . Middle . . . End.

Every presentation – every story – has this framework.

Let me rephrase.  Your presentation ought to have this framework, or you’re already in deep trouble.

Every presentation, whether individual or group, should be organized according to this presentation structure.

Beginning . . . Middle . . . End

If you’re engaged in a group presentation, each segment of the show has this structure as well.  Your segment has this structure.

In fact, every member of a team has this same task – to deliver a portion of the presentation with a beginning, middle, and an end.

In other words, when you are the member of a 5-person team and you are presenting for, say, four minutes, during that four-minute span, you tell your story part that has a beginning, middle, and an end.

In the diagram below, each of the boxes represents a speaker on a five-person team delivering a group presentation.  The first speaker delivers the beginning.  The second, third, and fourth speakers deliver the middle.  The final speaker delivers the conclusion or the “end.”

Note that each speaker uses the same beginning-middle-end format in delivering his portion of the show.

Business Presentation Structure adds Impact
Your presentation structure should be simple and sturdy, smart and strong

This framework is not the only way you can build your presentation.  You can be innovative, you can be daring, fresh, and new.

You can also fail miserably if you plunge into uncharted “innovative” territory just for a false sense of “variety” or “fresh ideas” or self-indulgence.  Sparkle and pop spring from the specifics of your message and from your keen, talented, and well-practiced delivery.

Sparkle and pop do not spring from experimental structures and strange methods that swim against the tide of 2,500 years of experience that validate what works . . . and what fails.

Presentation Structure Tested in the Fire

Beginning-middle-end is the most reliable and proven form, tested in the fires of history and victorious against all comers.  I suggest you use it to build your presentation structure in the initial stages.

You may find that as you progress in your group discussions, you want to alter the structure to better suit your material.  Please do so.

But do so with careful thought and good reason.  And always with the audience in mind and the task of communicating your main points concisely, cogently . . . and with über focus.

One way to think of your part of the presentation is material sandwiched between two bookends.  You should Bookend your show.  This means to make your major point at the beginning and then to repeat that major point at the end.  Hence, the term “Bookends.”  And in-between, you explain what the book is about.

Build your story within this presentation structure and you’re on your way to a winning presentation.

For a more elaborate explanation on how presentation structure can enhance the power of your presentation, consult The Complete Guide to Business School Presenting.

Business Lessons from Military Strategy

Business lessons from military strategy can guide usIt’s always exciting to debut a new lecture, and today in Philadelphia I unveiled a new seven-hour seminar for business executives.

Three months in the crafting, the Great Battles seminar had its germination in the suggestion by one of my colleagues.

He had hired me to deliver my earlier lecture series on Competitive Intelligence, which used historical military examples and multimedia, and thought that a full-blown seminar focused on the nexus between business strategy and military strategy might be well-received.

Why not offer a seminar on business lessons from military strategy?

Why not, indeed.

And so I did.

I believe it was received well, and what follows is the gist of this powerful offering . . .

War, Conflict . . . and Business

In business, we have adopted the language of war and of conflict.

We talk of market penetration . . .  we counterattack a competitor . . . we out-flank our opponents . . . we get ambushed in office meetings . . . we form alliances and we battle against alliances . . . we conduct “hasty retreats” when facing a superior foe . . . we “make peace” with our enemies.

And we craft our strategy for our next campaign.

Perhaps it’s only natural that we should speak this way.  Ours is a world of conflict and cooperation.  And sometimes the cooperation seems only a prelude to conflict.

But rather than simply adopting the machismo of war-words, we can go beyond the surface similarities.  We can study and learn something about planning and executing business strategy from the actual techniques of martial combat.  Here, we look at some of the tactical techniques utilized by the military and codified in military manuals worldwide.

Some of techniques of maneuver and attack are familiar to most people.  Others are not so well-known.  The best strategic maneuver, of course, is one that Sun Tzu recommended more than 2,000 years ago.  Sun Tzu urged us to consider techniques that would yield bloodless victories.

He said:  “To fight and conquer in all your battles is not supreme excellence; supreme excellence consists in breaking the enemy’s resistance without fighting.”

Few of us are blessed with the kind of acumen or situation that affords us the luxury to win without battle.

And so we must suffice with techniques that can yield victory, if applied judiciously and the proper place and time.

We must suffice with  business lessons from military strategy.

Circumspection a Must

But we must be circumspect and shrewd.

We must observe certain principles, and the hallmark of a sound principle is its successful application, across time, to situations in which the terms and technology may change, but the principle still holds true.

Principles serve as a north star to guide us, to keep us going in the right direction.  In conflict situations, The Principles of War offer us guiding ideas for executing any strabusiness lessons from military strategy and great battles of historytegy against a determined opponent – Objective, Offensive, Economy of Force, Maneuver, Unity of Command, Mass, Security, Surprise, and Simplicity.  If the point is to learn how to think strategically . . . to exert a measure of control over a chaotic world and sometimes hostile world.

All smart and successful organizations make use of war principles but call them something else.  So let’s do call them “Principles of Competition” . . . because they can be utilized by anyone involved in any conflict, great or small . . . they can be used at the organizational level . . . and they can be used at the personal level.

Many countries and many theorists have devised principles of war over the centuries.  This noble and venerable lineage stretches back to the time of Sun Tzu, Thucydides, Vegetius, Machiavelli, Clausewitz, Jomini, Foch, and many other notables.

But regardless of the time and place and personality, the principles have always retained a sameness . . . They may change at the periphery, but they maintain a steadfast core character.

Principles of Competition

For this seminar, we appropriate for ourselves a set of Principles of War distilled by British Colonel John Frederick Charles Fuller during World War One and into the mid-1920s and adopted almost immediately in a slightly different form, by the United States military.  These are principles that had been handed down less formally for centuries.

The lessons learned on the battlefield can help us in the boardroom and they can help us compete effectively against a determined and equally capable competitor.

In this seminar, we examine business lessons from the great battles of history – General Pagondas at Delium in 424 BC, Hannibal at Cannae in 216 BC, Lee at Chancellorsville and Gettysburg in 1863, Zulu Chief Cetshwayo at Isandlwana in 1879, Hitler’s Blitzkrieg of France in 1940, the Battle of Kursk in 1943, Israel’s Raid on Entebbe in 1976, and the First Gulf War, among others.

Was today’s seminar delivered with elan and panache?  With brio?

Was it an especially powerful presentation?

One hopes, and we’ll see.

The jury is still out on this one and we await the verdict.

“I Hate Presentations”

Especially Powerful Personal Competitive Advantage
Strive for Confidence in Your Business Presentations

If you feel reasonably confident, competent, and thoroughly satisfied with your presenting skills, then I congratulate you.

Please do pass Business School Presenting along to a buddy who might profit from the humble advice offered herein.

But if you are like most of the 1.3 million English-speaking business school population worldwide, you doubtless have issues with your business school.  And its treatment of presentations . . . which is why you’re reading this post.

Which is why you’ve probably uttered “I hate presentations” more than a few times.

One in 366 Million?

Of an estimated 366 million websites worldwide, this is the only site devoted exclusively to business school presentations.

The only site.

I could be wrong about that, and I hope that I am.

Even if this is a lonely outpost today, we know that as quickly as the online community responds to the needs of its users, that could change tomorrow.  I trust you’ll let me know, so that I can link to these nooks and crannies of the web that may hold secrets that we all need.

But right now – this instant – I do believe that this is it.

And you’ll find it a source of personal competitive advantage of a rarefied sort.

I believe, and you may agree, that business school students need credible, brief, and direct resources on presenting  – solid information and best practices, not vague generic “presentation principles” and certainly not “communication theory.”

You want to know what works and why.

You want to know right from wrong, good from bad.  You want to know what is a matter of opinion and what, if anything, is etched in stone.

Here you find answers to the most basic of questions.

  • What is this beast – the business presentation?
  • How do I stand?  Where do I stand?
  • What do I say?  How do I say it?
  • How do I reduce 20 pages of analysis into a four-minute spiel that makes sense and that “gets it all in?”
  • How should we assemble a group presentation? How do we orchestrate it?
  • Where do I begin, and how?
  • How do I end my talk?
  • What should I do with my hands?
  • How do I conquer nervousness once and for all?
  • How can I tell “what the professor wants?”
  • How do I translate complicated material, such as a spreadsheet, to a PowerPoint slide so that it communicates instead of bores?

2,500 Years of Presenting

Business School Presenting answers every one of these questions and many more that you haven’t even thought of yet.

You may not like the answers.

You may disagree with the answers.

Fair enough.

Let a thousand presentation flowers bloom across the land.  Listen, consider, pick and choose your pleasure.

Or not.

But you should know that offered here is a distillation of 2,500 years of public speaking and presentation secrets.  Secrets developed by masters of oratory and public speaking and refined in the forge of especially powerful experience.

Cicero, Quintilian, Demosthenes, John Adams, Patrick Henry, Daniel Webster, Frederick Douglass, Abraham Lincoln, William Jennings Bryan, John Kennedy, Martin Luther King, Malcolm X, Ronald Reagan, Barack Obama – all find their places in the pantheon of the most powerful presenters of all time.

They Didn’t Hate Presentations . . .

All of these speakers have drawn upon the eternal verities of presenting.

In turn they’ve each contributed their own techniques to the body of wisdom.

You find those verities here.

personal competitive advantage
Confidence to become an Especially Powerful presenter

On the other side of things, give me your own presentation stories.

Stories from your campus that illustrate challenges particular to your school and academic concentration.

The various subdisciplines in business – finance, marketing, accounting, human resources, and such like – have their special needs.  Even as they are all tractable to the fundamental and advanced techniques of powerful presenting.

And so begins a journey on the road to becoming . . . an especially powerful presenter.  Someone imbued with personal competitive advantage of the sort that is not easily imitated.

You’ll know when you arrive.  And you will no longer hate presentations.

And you’ll wonder how you could have presented any other way.

Stop presentation guessing with The Complete Guide to Business School Presenting.

For Especially Powerful Business Presentations

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